Job Description

Director of Finance

JOB SUMMARY: To complete designated accounting and bookkeeping assignments and responsibilities as directed by the Board of Directors and this job description. Provides supportive services to the programs provided by Recovery Works and the staff associated with this program. Assists the Board of Directors and supervises the accounting in the implementation of these services.

ESSENTIAL FUNCTIONS: This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

RECEIPTING/BANK DEPOSITS/ACCOUNTS RECEIVABLE: Assists in preparing and processing the deposit of all checks/donations received through the mail, lock boxes, and various programs; assists in preparing bank deposits slips and summary of daily receipt report(s); ensures all checks are stamped with deposit & enters receipts into accounting records after Accounting Clerk(Administration) makes copies of all checks and summary reports.
Performs monthly reconciliation of accounting records with donor database.
Performs monthly reconciliation of bank statements for all accounts.
Prepares monthly Accounts Receivable Listing and A/R Accrual journal; inputs journal and accrual reversal into accounting system.

PAYROLL/BENEFITS BILLING: Prepares and inputs general journal for each payroll cycle; prepares and inputs monthly-accrued payroll journal and accrual reversal journal.
Prepares monthly reconciliation of General Ledger payroll accounts with Payroll Master Control Records.
Prepares and inputs bank adjustments/drafts related to employee/officer benefits i.e. group insurance, pension, sick benefits, and officer’s retirement fund into accounting system.
Prepares Tax Deferred Annuity invoice and posting each payroll cycle.

GENERAL LEDGER/CLOSINGS: Reviews posting of all balance sheet accounts, and income and expense accounts for errors; prepares journal correction on adjustments and errors for each month; inputs the same into the accounting system after the Board’s review.

ACCOUNTS PAYABLE: Reviews Accounts Payable voucher for correct account codes, allocations, terms, etc. and returns to Accounting Clerk for corrections, postings, and payment.
Calculates support and statewide services.
FINANCIAL REPORTING: Prepares all month-end financial reporting i.e. balance sheet and expense statements, net position.
Ability to proof financial documents and reports for accuracy and completeness.
Prepares annual budgets for all companies under the Board of Directors and reviews monthly reports for budget variances
Assists in preparation of all year-end financial reports.
Assists in preparation of all audit work papers as required by internal and independent auditors.

OTHER RESPONSIBILITIES: Assists in budget preparation for various funding sources as requested.
Assists in conservation of all Recovery Works resources.
Abides by all Recovery Works policies and procedures.
Assists in other ways requested by The Board of Directors.
Performs other related work as required.

      MATERIALS AND EQUIPMENT: Keyboard Computer Printer Photocopy Machine Modem
      Fax Machine Shredder Telephone Calculator
      Coin Counter/Wrapper

      MINIMUM QUALIFICATIONS REQUIRED:EDUCATION AND EXPERIENCE: BS degree in Accounting or Finance, or 7 years of experience in the accounting field preferred.

      LICENSES AND CERTIFICATIONS: None

      KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of computer fundamentals.
      Knowledge of accounting fundamentals.
      Knowledge of math fundamentals.
      Ability to proof financial documents and reports for accuracy and completeness.
      Ability to organize work priorities.
      Ability to perform multiple duties simultaneously.
      Ability to interact and communicate well with other people.

      MENTAL AND PHYSICAL ABILITIES: Ability to meet attendance requirements.
      Ability to adapt to change in financial policies as they arise.
      Ability to read, write, and communicate the English language.
      Ability to type and keypunch information into a computer.
      Ability to perform mathematical calculations.
      Ability to sort and file documents alphabetically and numerically.
      Ability to operate various general office equipment including a telephone, typewriter, computer, and adding machine.
      Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones.
      Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
      Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.

      WORKING CONDITIONS: Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

      Employee ______________________________________________________Date:__________